The perfect meeting room is one that is designed to give the customer a WOW! experience with our brand. In other words, it should impress you, as much for its spectacular aesthetics as for its technological equipment, comfort and functionality.
When it comes to hosting a successful meeting, having the perfect meeting room can make a big difference. The perfect meeting room must not only be a suitable physical space, but must also meet certain requirements to ensure that the environment is conducive to a productive and effective work session. Here are some helpful tips for choosing the perfect meeting room:
Tips for choosing the perfect meeting room
First, it is essential that the meeting room has a fast and reliable Internet connection so that all participants can access any material. In addition, it is important to have technology incorporated into the furniture, such as the solutions proposed by the iSurf table, both for presentations and for remote communication for people who join virtually. Therefore, the perfect meeting room includes on-site video conferencing and monitors.
One of the most important aspects is that it is safe for its users. Hence, Vetrospace type cabins are often recommended. When people enter the cabin, the space has already been automatically disinfected. The airflow is controlled in such a way that airborne particles and droplets are removed almost immediately, while purified air flows through the space.
Vetrospace
In addition, all surfaces are continuously disinfected, including the glass safety shield between each individual, which means that cross-contamination is drastically reduced.
Another basic requirement for a perfect meeting room is its isolation, with elements that guarantee privacy, such as that offered by partitions.
The office partitions (made of glass, translucent or opaque material depending on the needs) that go from the ceiling to the floor are ideal for separating collective spaces from individual work areas. In this way, all workers, whether they are gathered together or focused on their tasks, will not disturb each other.
Reserve your meeting room
In addition, the size of the meeting room should be appropriate to the number of participants. If the room is too small, it can be uncomfortable, while a room that is too large can make it difficult to communicate effectively. When choosing the perfect meeting room, workspace management and booking systems such as Bookker are very useful.
The location of the meeting room is also of vital importance. It should be easily accessible to all participants, preferably in a central and well-connected location.
Adequate lighting and ventilation are also key to creating a comfortable and productive work environment. Choose a room with good natural lighting or adequate artificial lighting, and make sure there is adequate ventilation to avoid the feeling of stagnant air.
The furniture in the perfect meeting room should be ergonomic and comfortable for the participants, especially the chairs. Without forgetting that its design is an essential value in this type of space. Also consider the furniture arrangement, making sure that all attendees have a clear and comfortable view of the head table, the presentation and the other participants.
Finally, if possible, choose a meeting room that offers additional services, such as catering, technical assistance, breakout space or coffee areas. These services can make the meeting experience more comfortable and enjoyable for all participants.
We remind you that the meeting room is one of the spaces included in Ofita’s ebook: “3×4 =12. The formula for the new workspaces”. This document offers a selection of the twelve most outstanding spaces in today’s offices.
